Q1 Treasurer/CFO Planning Series 2023-2024

Date: May, 15, 2024

Location: OASBO Conference Center | 98 Commerce Park Drive | Westerville, OH 43082 OR Online via Zoom

Cost: $100 (Member) | $200 (Non-Member)

This seminar is designed to integrate modules from the Essentials Curriculum offered by OASBO with an emphasis on content focused for the first quarter of the fiscal year (July, August, September).  Specific areas covered in each quarter include CCIP, EMIS and budget-related content. 

Agenda

8:00 a.m.
Welcome & Introductions

8:05 a.m.  
Educational Management Information System (EMIS)   (CPIM Applicable)   
What a Treasurer/CFO needs to review with staff for accuracy, timely submission and its importance for first quarter:
   Tuition certification and report for end of prior fiscal year activity (including SF14, SF-14H, etc.);
   Scholarship Review Period (EdChoice, Jon Peterson and Autism – timelines subject to change);
   Student full-time equivalent (FTE) counts and accuracy (including percent of time, special ed, economic disadv., enrolled/withdrawal, etc.);
   College Credit Plus (CCP) Tuition Review  (loaded into Ohio District Data Exchange (ODDEX) at various times and allows for a 45 day review period);
   Staff reporting – checking data for accurate reporting and update as appropriate; and
   Financial Supplemental Collection Optional (September).
Presenter:  Tammy Hrosch, META Solutions   

9:05 a.m. 
Break

9:20 a.m. 
Tying It All Together: Budgeting & Forecast   (CPIM Applicable)   
Topics to be covered, along with example documents for reference, include
   Year-end budgetary compliance, County Auditor/AOS requirements
   Temporary/Permanent vs. Final Appropriations: 
   Temporary/Permanent appropriations for the next fiscal year, and final appropriations for previous year
   Board may adopt of appropriation measure, which may be temporary (July 1) (ORC 5705.38(A))
   Certificate of Available Balances
   Treasurer must certify available revenue in funds to county auditor (July 1) (ORC 5705.36(A)(1)) – Official certificate of estimated resources
   Certificate of Available Balances
   Official/Final Amended Certificate of Estimated Resources
   Request for an amended official certificate, if necessary (prior to July 1)
Presenters:  Cajon Keeton, Treasurer/CFO, Benton-Carroll-Salem Schools 
                     Kyle Smith, Treasurer/CFO, Bexley City Schools       

10:35 a.m. 
Break

10:45 a.m.   
Grants Management; Creating and Refining Your Comprehensive Continuous Improvement Plan (CCIP)  (CPIM Applicable)       
Topics to be covered include:
   Budget/Revisions, USAS Allocation, Spending Deadlines, PCRs, (submit prior to June 30) FERs (Due September 30)
   Allocation of costs to appropriate USAS accounts (special education function codes; IDEA funds; Title I funds) - for next fiscal year
   Monthly project cash requests (PCRs) and budget revisions 
   PCR advance requests for October approved and budget revisions
   Work with school departments to create the plan
   Obligated funds by June 30, expended by Sept. 30 (with CCIP Final Expenditure Report due Sept 30)
   CCIP budgets must be substantially approved for the fiscal year beginning July 1 prior to expending funds
Presenters: Brad Deleruyelle, Treasurer/CFO, Pandora-Gilboa Schools 
                   Kerri Johnson, Treasurer/CFO, Anthony Wayne Local Schools 

11:45 a.m.
Lunch

12:30 p.m.   
Licensure Issues: Licensure Validation, Local Professional Development Committee, and Individual Professional Development Plan  
   Contact hours versus semester hours
   Course work tied to IPDP
   What must be submitted (CEU form/Agendas, etc.)
Presenter: John Espy, MBA, Milford EVSD

1:00 p.m.
Break

1:15 p.m. 
Student Activities & Boosters   (CPIM Applicable)        
Presenter: Matt Stout, Bricker Graydon

2:15 p.m. 
Break

2:25 p.m. 
Records Retention
Presenters: Kerri Johnson, Treasurer/CFO, Anthony Wayne Local Schools 
                   Jenny Moneghan, Retired Assistant Treasurer, Anthony Wayne Local Schools  

2:55 p.m.
Round Table Discussion - Cash vs. GAAP - Preparing for year-end
Panelists: Kerri Johnson, Treasurer, Anthony Wayne Local Schools
                 Melcie Wells, Treasurer/CFO, Warren Local Schools 
                  Anne Arnold, Treasurer/CFO, Gibsonburg EVSD 
       
3:40 p.m.
Conclusion and Q&A